Information for Employees

New Hires

WELCOME TO YOUR NEW POSITION
IN THE DEPARTMENT OF CHEMISTRY AND BIOCHEMISTRY AT OU!


PLEASE COMPLETE THE FOLLOWING STEPS TO ENSURE A SMOOTH TRANSITION INTO EMPLOYMENT WITH THE UNIVERSITY OF OKLAHOMA

1.) Complete New Hire Forms: New employees must complete the new hire hire forms packet prior to the start of employment. NO employee can begin working for the University of Oklahoma without a valid I-9 and Loyalty Oath on file in Payroll & Employee Services under any circumstances. If these papers are not submitted on or before the employee's start date, the employee will not be paid. If an employee works without first submitting the required new hire forms, all parties will be in violation of Federal and State Labor Laws and the employee will be immediately terminated.

Domestic and international employees have different forms. Please select the applicable packet from the listing available on the below webpage:

 

(Remember to select the Norman Campus file and not OUHSC)

Note: The State Loyalty Oath must be signed in front of an HR worker upon submission of packet. Do not sign it before then.

2.) Submit Personal Data Form to the CHEM Department: After the forms have been filled out, the employee must submit the two page Personal Data Form to the department Payroll & Personnel Specialist Aidan Gildersleeve. This can be emailed to Aidan at gildersleeve@ou.edu, or delivered to the following address:

Aidan Gildersleeve
University of Oklahoma 
Department of Chemistry & Biochemistry 
Stephenson Life Sciences Research Center
101 Stephenson Parkway, Room 1000, Norman, OK 73019-5251
(405) 325-4811

3.) Submit new hire forms to Human Resources: Take the new hire forms, along with required identifying documents for the I-9 paperwork, and hand them in to the OU Office of Human Resources. The office is located in room 244 in the Nuclear Engineering Laboratory Building (NEL) just across Asp Ave. from the OU Student Union. Their address is as follows:

Office of Human Resources
Payroll and Personnel Records
905 Asp Ave., Room 244
Norman, OK 73019-1095
(405) 325-2961 
 
4.) Submit receipt to the CHEM Department: The employee will receive a receipt from the Office of Human Resources upon successful check-in. This receipt must be hand delivered to the CHEM Department main office at the address listed in step two of this process.

Please feel free to contact Aidan Gildersleeve with any questions on this process:

Campus Phone: 68674
Off Campus Phone: (405) 325-4811 ext. 68674

 

 


**NOTE FOR INTERNATIONAL EMPLOYEES: All international employees are required to check in with Isabel Suk-Han Chu, International Faculty and Staff Advisor, as soon as they arrive on campus.
Office of Human Resources
International Faculty and Staff Services
905 Asp Avenue, Room 206
Norman, OK 73019-1095
(405) 325-1826



**BENEFIT SELECTION MUST BE MADE IN A LIMITED TIMEFRAME.
 For benefits questions, consult the Benefits tab on the right, or contact the Benefits Office at (405) 325-2961.

 

*Note: The Loyalty Oath signature must be witnessed by the HR technician on duty. Do not sign it before then. 
*Note: The Loyalty Oath signature must be witnessed by the HR technician on duty. Do not sign it before then. 

New Employee Orientation and Resources

New Employee Resources
Welcome to employment at the University of Oklahoma. By joining the OU community, you are becoming a part of inspiring traditions, excellence in work and education, and innovation and discovery for the future. This page provides information you will need to get off to an excellent start.

MyOU - New Employee Orientation
MyOU, the University of Oklahoma New Employee Orientation (NEO), is a full day interactive experience designed to welcome you to the University of Oklahoma.

Get Resources - OU Norman
These resources can help you obtain parking privileges, important employee user IDs, and much more.

Employee Resources

Useful University of Oklahoma employment links.


How to use OU Employee Self-Service

How to Use OU Employee Self-Service
1. Go to www.hr.ou.edu.
2. Click on "Employee Self-Service."
3. Click on “Take Me to Norman Self-Service."
4. Log on with your 4x4. (Questions? Contact IT at 325-HELP.)
5. Click "Self-Service" again.

In Self-Service, you can:
· View, print, and save your Paycheck Earning Statement.
· View, print, and save your Benefit Confirmation Statement.
· View and update address information.
· View and update campus phone numbers. Updates made in Employee Self-Service will be reflected in the online faculty/staff directory and the email global address book.
· Create and update an emergency contact list.
· View compensation data.
· View your personal information page.
· Update federal W-4 and Oklahoma State tax information.
· Print W -2 tax statement duplicates.

Trouble Seeing Documents?
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Questions? Contact Payroll and Employee Services at 325-2961.



Parking and Transportation Moves (as of May 30, 2013)

OU Parking Services recently moved to 1107 Elm Avenue in the Stubbeman Place center. You should purchase your permit at parking.ou.edu for delivery by mail or you may pick up permits at the new parking office. You also may use the computers at the parking office to purchase a permit. Permits may be purchased with cash, check, credit card, or through your bursar's account.

For more information on parking permits, e-mail parking@ou.edu, phone (405) 325-3311 or check the FAQs section at parking.ou.edu. Follow @OUParking on Twitter for updates on available parking each morning from 8 to 10 a.m. Twitter updates are available every day class is in session during fall and spring semesters.

The administration office of OU Parking and Transportation Services has moved to the Theta M. Dempsey Transportation Operations Center at 510 E. Chesapeake St. The offices of the director and marketing/public relations now are located there. Phone the director's office at (405) 325-2046 and marketing at (405) 325-6080.

The following departments are under the umbrella of OU Parking and Transportation Services: OU Parking Services; OU Fleet Services; OU Health Sciences Center Parking and Transportation; and CART (Cleveland Area Rapid Transit), the bus system of OU and the city of Norman.

Vicky Holland
OU Parking and Transportation Services